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Registering a Birth

Every birth in England and Wales has to be registered, within 42 days of the date of birth, with the Register Office covering the district where the birth occurred. This is usually done in person by the parent(s). Registration is by appointment and the registration office will be able to advise you further. The registration will formally record the birth and allow certificates to be produced for legal purposes and to register with a doctor's surgery.

Book an appointment

Book an appointment to register a birth, or phone 01202 633744.

Who can register the birth?

  • If both parents were married to each other at the time of the birth, either parent can register
  • In the case of unmarried parents, and where the father’s particulars are to be recorded, both are required to attend (special arrangements may apply in exceptional circumstances – please contact your local registration office for further details).
  • In some specific circumstances a father’s particulars can be added to the register at a later date.
  • The mother

Where can the birth be registered?

You should go to the office in the registration district where your child was born. Poole Register Office has an appointment system. You can make an appointment during opening hours.

If you cannot register at the Register Office in the district, you can register by declaration at any office in England and Wales. The declaration will then be sent to the office for the registration district where your baby was born. That office will then forward your documents to you.

What information will the registrar need?

The date and place of your child’s birth, whether the baby is one of multiple births, its sex, and the names in which you intend to raise the child

  • Information about the father; where appropriate. This will include his full names; date and place of birth; and details of his employment. If the father was unemployed at the time of the birth; his last known occupation
  • Information about the mother. Her full names; any previous names including maiden name; date and place of birth and usual address; employment before or at the time the child was born where appropriate, details will also be required of the marriage, and any children born previously

It is important to be sure that the information provided for the registration of your child is correct. It might be a good idea to look up the information before you come to the office. Alternatively, you could write it out in advance and bring it with you on the day.

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Birth certificates

After the details are entered in the register, you will be given a short copy of your baby’s birth certificate.

 A “full” or “standard” birth certificate, containing all the registered details (including parent’s names and addresses) is available from the registrar for a small fee.  

If you choose to register your child by declaration outside the registration district where it was born, these documents will be sent to you by post from the receiving office. This could take up to a week.

You can request additional copies of your baby’s birth certificate at any time after the registration.

The fee for the certificate whilst the register is in the possession of the registrar:

Issue of first short birth certificate


Issue of short and birth certificate at the time of registration


Issue of short and long birth certificate after the time of registration


When a register is full it is archived and certificates can no longer be purchased from the registrar:

Issue of short and long birth certificates


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Related Pages

Contact us


01202 633744

The Register Office
The Guildhall
Market Street Poole
BH15 1NF

Opening Times:
Monday - Thursday
9:00am - 4:30pm
9:00am - 4:00pm