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Changing the Birth Entry

Corrections

The GRO web site contains the following information in answer to the question 'Can I change the birth record at a later date?'

Under certain circumstances, it may be possible to change the details or add to the information recorded at the time of the original registration. Depending on exactly what the changes are, you will need to arrange either a correction, a change of baby's forename or re-registration.

Changing the first name of your child

If you decide to change your child's first name(s) within 12 months of the date of the registration of the birth you are able to do so on the original birth registration.

If your child has already been baptised:

If the child has been baptised in the Christian faith within the 12 month period after birth registration, you can obtain a form from the Register Office to take to the Minister of the Church in which the child was baptised.

The amended names can be inserted into space 17 of the original birth register.

This process can be done at any time after the birth as long as the baptism took place within 12 months of the registration. You can then purchase certified copies from this amended registration.

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If your child has not been baptised:

Parents can complete a 'non baptism' naming form.

This process can be done at any time after the birth as long as it can be proved that the change of name took place within 12 months of the birth registration.

Once the form has been completed the amended name(s) will be inserted into space 17 of the original birth registration.

Certified copies of certificate showing the new name can then be purchased.

The full copy certificate will contain both the original name and the new name, showing whether it was given in baptism or by certificate of naming. The short version certificate will only record the child's amended forename(s).

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Re-registration of the birth

Adding the father’s name:

  • If the parents are unmarried and would like to add the natural father’s details to the birth record, a re-registration will be required so that a new birth entry can be created to replace the original one. To do this you will need to complete form GRO185

  • If baby's natural parents have married each other since the birth, a re-registration will be required so that a new birth record can be created to show the child as a child of the parents' marriage. To do this, you will need to complete form LA1


    Both forms are available from the Register Office at the Guildhall.

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Parents who have married since the birth of the child:

If baby’s natural parents have married each other since the birth, a re-registration will be required so that a new birth record can be created to show the child as a child of the parents’ marriage. To do with you will need to complete form LA1.

(Please note: If the parents were married overseas it will be necessary to get the permission of the Identity and Passport Service before re-registration can take place. Please call Poole Register Office for further information).

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Correcting a mistake at the time of registration

If you made a mistake in the original birth registration it will be necessary for the person who registered the birth to prove that an error exists. The information you will need to provide will depend on how soon after the birth was registered you realise a mistake has been made.

If you realise you made an error within a couple of weeks of registration you should write a letter setting out what the error is and how it came to be made. This letter should be sent to the Register Office who will pass it on to the Registrar General's Office who has to authorise all corrections to names.

If there has been a longer time gap between registration and realising that an error exists, in addition to writing the letter setting out how the error came to be made, you will need to provide documentary proof, dated from the earliest infancy of the child, that you are bringing up the child in a name different to that recorded in the registration.

This evidence could be in the form of a Clinic Card, NHS medical card or bank book. The letter along with the documentary evidence will then be submitted to the Registrar General's office for consideration.

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Related pages

Tell Us Once - Births

Fees

Birth Certificate Application

Contact us

Email
registrars@poole.gov.uk

Telephone
01202 633744

Address
Registrars
The Register Office
The Guildhall
Market Street Poole
BH15 1NF


Opening Times:
Monday - Thursday
9:00am - 4:30pm
Friday
9:00am - 4:00pm